How to charge for extra revisions
Unlimited revisions are rarely in the agreement, but they often end up in the work. Settle it before the project starts and the conversation takes care of itself.
Decide what is included
Pick a number of revision rounds per piece and write it on the quote. Two rounds is common for design and video; one round is common for social posts. A "round" means one set of combined feedback, not one email per change.
Define what a revision is
Most arguments are about whether something is a revision or a new request. A simple line on the quote helps:
Changing the colour of a headline is a revision. Turning a single post into a carousel, or a 30-second video into three cut-downs, is new work.
Price an extra round
An extra round costs you time, so price it from your rate. Estimate how long a typical round takes on that kind of piece and multiply by your hourly rate. Some freelancers use a flat price per round per piece; others charge hourly for anything beyond the included rounds. Either works if it's written down before the work starts.
What to say when round 3 arrives
Asking "shall I go ahead?" matters: the client agrees to the cost before you do the work, so the invoice is never a surprise.
Make feedback land in rounds
- Ask for all feedback in one message, from one person.
- Set a deadline for feedback, so a round doesn't stay open for weeks.
- Send work for approval in one place rather than across email, chat and calls.
Count rounds as you go
If you count rounds from memory, you'll undercount. Kanvo counts revision rounds on every delivered piece. Rounds beyond what's included are priced from your rate card and added to the next invoice, and clients approve or ask for changes on their own private link.
Free tool: Write a quote with a deposit and payment schedule, as a PDF.
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